Productivity · Entrepreneurship

What are the best productivity hacks of startup CEOs?

Edvin Stokic Investor Relations at Pristine Advisers NYC

November 4th, 2016

This could be anything, from advice on managing daily routines to tips for a more efficient hiring process to managing email lists. I would like to hear some hacks and routines that you find successful for yourself and your company. I have a pretty decent day to day routine now, but am looking for a little bit more...

A big thing for me is taking a little bit of time for myself each day. It doesn’t matter if its a walk around the block, going to the gym, or simply going to lunch with my partner. I have learned this is a vital key to my routine and for me to stay on track with everything. It greatly improves my focus and productivity.

Alejandro Cremades Author of The Art of Startup Fundraising & Serial Entrepreneur

November 4th, 2016

Hey Edvin-

automatically unsubscribed from any newsletter or mass email where I have not subscribed myself before (I get plenty of those). Too much noise and spam nowadays... In this regard, if I am dealing with deadlines I schedule myself a few hours during the day to go through emails.

Hope this helps :)

Dane Madsen Organizational and Operational Strategy Consultant

November 4th, 2016

Yes, you need to prioritize some things for you. Be up every morning early to get a couple hours of work in before the distractions start. I am up at 4:30, in the gym by 5:30 (if i do not get to the gym before the days starts, it will never happen), back and ready to jump in by 7:00.  You need to be the first one "in the office" (physically or virtually) to lead your team. You really need to be the last one to leave as well.  When you are always "present" the team looks to you as the predictable element in an unpredictable path. 

Nandini Marketing Engineer.

February 27th, 2017

I've read articles on productivity hacks and found some methods or ‘hacks’ that can help Start up CEOs to utilize the limited time they do have and turn it into productive and efficient work.

Let’s take a look:

They need to pay attention to the clock and get to places on time:

Whether it is a meeting, a flight, an appointment or a date, ensure you are there when you say you will be there.

Not to make meetings routine:

No Meeting Wednesdays” is a concept that Facebook implemented in order to allow at least one day of the week where everyone can do task work uninterrupted. This hack doesn’t have to be a strict rule but more of a guideline. Common sense judgment is needed here, as there will obviously be times where a meeting is needed during this time, but there should be a conscious effort to try to keep this particular day meeting-free.

Delegate the tasks to the right people and micro-manage a bit less:

If you have a certain task that needs attention, but don’t feel comfortable enough then you should take advantage of small service/freelance marketplaces such asFiverr, ODesk and Elance. It’s interesting to see what tasks you can get done with only $5 bucks.

Set specific times to check email:

Using this hack, CEO can bring in more focus to the technical/business tasks which actually contribute towards revenue/profits generation.Create a To-Do list:

Use a Visual Project Management tool like ProofHub, to create to-do lists that map out all of your tasks on the same page, and delegate these tasks to your employees. These organizational tools are easy to use, and the to-do lists created are sharable with your employees. This allows them to stay up to date as well. Most importantly, these tools will help CEOs avoid hearing the dreaded question of “What am I supposed to be doing again?”

No calls:

Cutting off attending calls during work hours can be a real time-saver, because it is a natural human tendency to indulge in conversations with our dear ones which unknowingly keep on stretching and you lose the track of time.

Monitor your social media usage:

Now this is a major contributor!! Binge-watching youtube videos, constantly connected on facebook, tweeting each and every step you take and instagramming/snapchatting brings your work energy right down to zero. Social media should be used during lunch-times, snack breaks, when you are just out of a boring meeting but yes, just for a limited time period.

Be Humble:

One of the simplest ways to be more productive is to take some time every morning, before you go to work, to reflect on all the things you have accomplished in your life. Realize the value and worth of your accomplishments, current projects and dreams. This will help put you in a good mood for the rest of your morning. Beginning the day positive and grateful is a huge help in getting your best work done.

Mark Hide I'm a visionary ideas person with too much energy

February 27th, 2017

The best advice I received on productivity was on a course many years ago. Do the things you're good at and do them really well. Anything you're not good at, either delegate, outsource or bin.

Henry Daas Coach-Approach Strategic Advisor

November 4th, 2016

We focus on quantifying and managing time and priorities. Specifically, we take the time to actually measure where time is spent and whether tasks are optimized based on the Eisenhower matrix (urgent/important) and whether they are undertaken during optimal windows. I know, sounds like a lot of mumbo jumbo but it is actually pretty easy. Yes, it can be tedious to actually chart your time to get the proper data and not every entrepreneur will do it. But IMHO, if you can't measure it, it doesn't exist... Hope this helps!!!

Rogue Startup

February 27th, 2017

As a startup founder / CEO / CTO, I find that staying on top of my TODO list is key. My routine: I start everyday (including Sat and Sun) by creating a fresh TODO list in my notebook. In essence, I do my morning stand--up meeting with myself before having one with my team.

I keep my TODO list simple and functional -- a fragment of a sentence for each one.

Throughout the day, I am constantly referring to my list: updating it, checking items off, etc.. The list provides structure to highly chaotic days. Distractions will happen ... but my list always guides my back to the direction I set for the day.

I developed this habit after reading and applying some of the techniques in Getting Things Done (

BTW. My daily TODO list has all my items -- personal and business. And what I've found is that personal items need to be checked off and worked on during the course of the day. Personal items are not to be ignored.