Time management · Project management

Do you have a good Gantt/project management timeline template?

Molly Norton Co Founder at Sparklight Partners

April 26th, 2016

We are helping create a project timeline for a kickstarter campaign and would like something that can be edited/updated from multiple geographic locations so we aren't sending excel back and forth.

Google sheets is the obvious answer, and we can create our own from scratch, but just wondering if anyone has a good template for a gantt timeline or something similar that we can just adapt instead of starting from scratch.


Matthew Stroul IT Business Analyst & Support Engineer helping people, processes and tools be more awesome versions of themselves.

April 26th, 2016

Traditional project management is in its death throws unless you are a government agency, maker of things, or builder of software.

What I believe you are REALLY looking for is a task and goal tracking system with the traditional visual feedback of a Gantt / MS Project chart, collaboration to help synchronize communications, and tools to help build, assign & track tasks to goals. If I am wrong then stop reading.

Congratulations on realizing your real needs. I am here to help you with recommendations that should fit all of your needs.

IF you are insisting you have a grip on this and are already rocking collaboration in a Cisco Spark (web.ciscospark.com) or Slack room (slack.com) THEN I recommend


IF you have not invested in a platform yet, then I HIGHLY recommend resisting the urge to stick with ancient forms of project tracking.

Need light process mapping AND project controls?
Then SmartSheets is 100% the way to go. Hybrid of all positive things around projects, collaboration, process mapping and project reporting in a excel-esque interface you will LOVE! (smartsheet.com)

Need more collaboration versus process tracking WITH file storage, linking and slick dashboards to track progress?
NOBODY is coming close to the simplicity and power of ASANA right now. Sticky collaboration and notes. Secure in the cloud but robust task assignment and tracking with outstanding reputation in the industry right now. (asana.com)

Remember, before picking ANY tool you have to first identify what you are looking for FIRST. Then find the tool or tools to match your desired outcomes.

I hope this helps you on your journey.
Congratulations and good luck!


Giles Stanford Director Icon | Global Event Look | Spectator Experience | City Centre Event Dressing & Creative | Brand Consultancy

April 26th, 2016

Molly, good day. We use Smartsheet for some very large gantt charts, lots of "apps" for task allocation and reporting. A great tool. www.smartsheet.com. Costs a bit, but well worthwhile. All the best, Giles.

Jen Sceviour Marketing Director excited about Digital Channels, Events, Financial Analysis, Sales

April 26th, 2016

Yes. Smartsheet is my fave tool for this and has a pre-existing template that use Gantt, it's as easy as fill in the blanks. Can toggle between task view, and cal view, and Gantt view.

Can collaborate with users via cloud, it's always updated, can create cell dependancies, emails to auto-ping different people for approvals, track resourcing of your studio etc... all for about $15 a month.

I spent a total of 5 hours assessing tools for my business, listening to webinars etc... this one is my favorite on both reputation, and from personal experience.

Amber Sprague Project Management | Process Improvement | Relationship Development | Strategic Planning

April 26th, 2016

There are a couple of free platforms you might be able to utilize (depending on how many users you have). Here is an article that nicely outlines some of the different features and costs (should you exceed the free limit): http://blog.capterra.com/free-open-source-project-management-software/ I also have some friends using Smartsheet (only a free trial - not free like the ones listed in the article) and it does both single and aggregated timelines. They are very pleased with the system and the ease of use.

Tiago D'Herbe CTO at CONPLAN, Musician, Permaculturist

Last updated on March 27th, 2017


Built-in editable Gantt chart.

Integration with Google Docs.

Josh Levinger Technology Strategist & Developer

April 26th, 2016

TeamGantt.com is pretty good, and pretty cheap for up to 5 users.

Patty Perkins Managing Director, amfAR Institute for HIV Cure Research, UCSF

April 28th, 2016

My vote would be for smartsheet.com also. I work in medicine and public health. However, I recently tested a pmp & beyond system called Tableau, which many in my extended UCSF group and our Boston and Seattle collaborators prefer. It is not as cost effective, but I think its visual features are better.

S. Owais Ahmad President and Co-Founder of West Agile Labs

April 27th, 2016

I'd echo what Matthew said. Probably the best advice in this thread. 

Another couple of tools that may help (but need about an hour of education on) are Pivotal and Jira. They automatically project out timelines for you based on the team's velocity and the assumption for how long each story (feature, bug, chore) takes. 

For external communication we use

Pivotal / Jira
occasionally use Asana. 

Internally in addition to the above we also use Slack. 

We try very hard to stay away from google sheets / docs for any form of project management. 

Best of luck.



Chris Pattullo Manager, Change Management & Learning at Vision Critical

April 26th, 2016

This might've been what you meant by "google sheets is the obvious answer" but there are already some Gantt templates out there that you can use with google sheets. So you shouldn't have to start from scratch at all. Pick a few, find the one(s) that work for you and give'm a try.

Darrel Raynor Project & Ops Turnarounds, Interim CIO/COO, improve performance of dept or teams. Speaker, Trainer, Consultant, Staffing

April 27th, 2016

GANTTER is a chrome app that does the job for small projects. Multi-user like Google Docs, it does save to weird places sometimes but does the job for us for some of our internal and smaller clients. Free.