Time management · Project management

Do you have a good Gantt/project management timeline template?

Molly Norton Co Founder at Sparklight Partners

April 26th, 2016

We are helping create a project timeline for a kickstarter campaign and would like something that can be edited/updated from multiple geographic locations so we aren't sending excel back and forth.

Google sheets is the obvious answer, and we can create our own from scratch, but just wondering if anyone has a good template for a gantt timeline or something similar that we can just adapt instead of starting from scratch.


Matthew Stroul IT Business Analyst & Support Engineer helping people, processes and tools be more awesome versions of themselves.

April 26th, 2016

Traditional project management is in its death throws unless you are a government agency, maker of things, or builder of software.

What I believe you are REALLY looking for is a task and goal tracking system with the traditional visual feedback of a Gantt / MS Project chart, collaboration to help synchronize communications, and tools to help build, assign & track tasks to goals. If I am wrong then stop reading.

Congratulations on realizing your real needs. I am here to help you with recommendations that should fit all of your needs.

IF you are insisting you have a grip on this and are already rocking collaboration in a Cisco Spark (web.ciscospark.com) or Slack room (slack.com) THEN I recommend


IF you have not invested in a platform yet, then I HIGHLY recommend resisting the urge to stick with ancient forms of project tracking.

Need light process mapping AND project controls?
Then SmartSheets is 100% the way to go. Hybrid of all positive things around projects, collaboration, process mapping and project reporting in a excel-esque interface you will LOVE! (smartsheet.com)

Need more collaboration versus process tracking WITH file storage, linking and slick dashboards to track progress?
NOBODY is coming close to the simplicity and power of ASANA right now. Sticky collaboration and notes. Secure in the cloud but robust task assignment and tracking with outstanding reputation in the industry right now. (asana.com)

Remember, before picking ANY tool you have to first identify what you are looking for FIRST. Then find the tool or tools to match your desired outcomes.

I hope this helps you on your journey.
Congratulations and good luck!


Giles Stanford Director Icon | Global Event Look | Spectator Experience | City Centre Event Dressing & Creative | Brand Consultancy

April 26th, 2016

Molly, good day. We use Smartsheet for some very large gantt charts, lots of "apps" for task allocation and reporting. A great tool. www.smartsheet.com. Costs a bit, but well worthwhile. All the best, Giles.

Amber Sprague Project Management | Process Improvement | Relationship Development | Strategic Planning

April 26th, 2016

There are a couple of free platforms you might be able to utilize (depending on how many users you have). Here is an article that nicely outlines some of the different features and costs (should you exceed the free limit): http://blog.capterra.com/free-open-source-project-management-software/ I also have some friends using Smartsheet (only a free trial - not free like the ones listed in the article) and it does both single and aggregated timelines. They are very pleased with the system and the ease of use.

Jen Sceviour Marketing Director excited about Digital Channels, Events, Financial Analysis, Sales

April 26th, 2016

Yes. Smartsheet is my fave tool for this and has a pre-existing template that use Gantt, it's as easy as fill in the blanks. Can toggle between task view, and cal view, and Gantt view.

Can collaborate with users via cloud, it's always updated, can create cell dependancies, emails to auto-ping different people for approvals, track resourcing of your studio etc... all for about $15 a month.

I spent a total of 5 hours assessing tools for my business, listening to webinars etc... this one is my favorite on both reputation, and from personal experience.

Tiago D'Herbe CTO at CONPLAN, Musician, Permaculturist

Last updated on March 27th, 2017


Built-in editable Gantt chart.

Integration with Google Docs.

Dwight Moore VP Software Engineering at Lumension

April 26th, 2016

https://drive.google.com/templates?q=gantt&start=21&sort=hottest&view=public&ddrp=1# Dwight M. Moore

John MBA Chief Project Officer at Volantic, Inc. An Oracle Platinum Partner

April 26th, 2016

Molly, There are a lot of good, free applications out there to let your team collaborate such as Viewpath.  You could also use spreadsheets on Google Docs if you don't need the features of a PM/PPM solution.  I would advise to use Viewpath or some smartphone apps like Quickpath.  

Chris Pattullo Manager, Change Management & Learning at Vision Critical

April 26th, 2016

This might've been what you meant by "google sheets is the obvious answer" but there are already some Gantt templates out there that you can use with google sheets. So you shouldn't have to start from scratch at all. Pick a few, find the one(s) that work for you and give'm a try.

Earl PMP Senior Project Manager, University of Utah

April 26th, 2016


Josh Levinger Technology Strategist & Developer

April 26th, 2016

TeamGantt.com is pretty good, and pretty cheap for up to 5 users.